CIMSPA terms and conditions
The Chartered Institute for the Management of Sport and Physical Activity (CIMSPA) is a registered charity (no 1144545) and is incorporated by Royal Charter (England/Wales), with company number RC000849. CIMSPA is governed by its Royal Charter and Statutes, Charities Commission and Sport England / UK Sport Code for Sport Governance.
CIMSPA’s registered office and contact address is:
The Chartered Institute for the Management of Sport and Physical Activity
SportPark
Loughborough University
3 Oakwood Drive
Loughborough
LE11 3QF
Email: info@cimspa.co.uk
Phone: 03438 360200
Members
These terms and conditions form the basis of the contract through which the Chartered Institute for the Management of Sport and Physical Activity (CIMSPA, we or us) will deliver a service to you as a CIMSPA member (you). On application to become a member of CIMSPA you are agreeing to these terms and conditions, therefore it is your responsibility to fully read and understand the terms and conditions before applying. If you have any questions or require clarification on any of the points outlined, please contact CIMSPA via the contact channels highlighted above.
CIMSPA will handle all data in accordance with our privacy notice which can be found HERE.
Charter and Statutes
This is the constitutional framework that CIMSPA operates within and it sets out the purpose and powers of CIMSPA. Members have both rights and responsibilities in relation to CIMSPA, which are included in its Charter and Statutes.
Membership
When completing an application online to become a CIMSPA member or submitting details of your application to CIMSPA you are making an application to join CIMSPA, which if accepted by CIMSPA, will result in a legally binding contract.
CIMSPA membership will only be granted to individuals who are able to evidence that they satisfy CIMSPA’s current membership entry requirements for the relevant membership category at the time of application. The entry requirements are at the discretion of CIMSPA. The current entry criteria for membership can be found HERE. CIMSPA will review each membership application on a case-by-case basis and inform you of the outcome of your application. Acceptance by CIMSPA of a application to become a member of CIMSPA’s will be in CIMSPA’s absolute discretion.
It is your responsibility to submit information to CIMSPA in support of a membership application or, for the maintenance of your membership (in the case of a renewal). By submitting information in support of your application for CIMSPA membership, or for the maintenance of your membership with CIMSPA, you grant CIMSPA the right to share any such information with relevant third parties for the purpose of verification of the validity of the information you provide to us.
Subject to you meeting the relevant continuous professional development conditions prescribed by CIMSPA, your membership will automatically renew annually in accordance with these terms and conditions. Further information regarding renewals can be found below in the section headed “Renewals”.
The rights and obligations under these terms and conditions are restricted solely to you and cannot be transferred to another individual.
Membership benefits
CIMSPA membership will provide you access to a member benefits package. Membership benefits packages are specific to each membership category, therefore may differ between members.
Membership benefits, found in your membership portal, are to be used exclusively by you and are not to be transferred to other persons.
Once membership has been approved, members will automatically receive the CIMSPA member bulletin, S&PA extra digital newsletter, digital edition of the S&PA professional magazine, CIMSPA news, CIMSPA marketing, your CIMSPA membership benefits and CIMSPA research and insight, along with a printed edition of the S&PA professional magazine. All members will have the opportunity to opt out of any of the above membership benefits or communications through their membership portal.
Access to membership benefit packages will only be granted once payment for your membership is received and your membership application is approved by CIMSPA and active. CIMSPA reserve the right to revoke access to your membership benefits for reasons including but not limited to:
- Membership suspension
- Membership termination
- Late / Non-payment of membership or other associated fees
- Membership cancellation
- Membership expiry
CIMSPA’s membership benefit packages are supported by CIMSPA approved partners, therefore services provided by a supplier partner will be in accordance with the supplier partners own terms and conditions. CIMSPA do not accept any liability for loss or damage suffered as a result of a fault, error or omission in the provision of these services (save to the extent that any such liability cannot be excluded or limited by law).
CIMSPA reserve the right to amend the services and benefits included in your membership benefit package at any time and without providing you with prior notice.
Cooling off period
You are entitled to a 14-day cooling-off period from the date of membership approval and/or payment for joining or renewal of membership-(whichever occurs first), should you wish to cancel your membership.
To be eligible to cancel your membership within the cooling-off period you must notify us of this within the 14-day period by email to the email address detailed above.
For membership cancellation requests made within the cooling-off period, any paid membership fees will be refunded in full, to your original payment method, within 30 days from receipt of your request to cancel.
In line with the CIMSPA sanctions policy for CIMSPA members, CIMSPA reserves the right to suspend or terminate membership subscriptions as a result of disciplinary proceedings. If a request to cancel is made during the 14-day cooling-off period for membership with imposed sanctions, no refund will be issued by CIMSPA.
Cancellation and refunds
Requests for cancellation made outside of the 14-day cooling off period will not be eligible for a refund of the fees paid.
Renewals
Subject to you meeting the relevant continuous professional development conditions prescribed by CIMSPA, your membership will automatically renew annually. You will receive notification of your upcoming renewal from CIMSPA one month prior to your renewal date via email, containing information on any other conditions that need to be met in order to renew your CIMSPA membership together with information on how to pay any membership fees and your rights to cancellation.
Should you wish to not renew your membership you must do this through your membership profile area or, via email to info@cimspa.co.uk at least 10 days prior to your renewal date.
For renewing members paying by direct debit, this payment will automatically continue, unless you notify CIMSPA at least 10 days before direct debit collection to stop the payment.
You are able to cancel your membership at any time, however refunds will not be granted unless the above notices, or those detailed in the cooling off period are complied with.
Membership Directory
To support CIMSPA to operate in the public interest a public facing directory of members is maintained by us.
You will be automatically opted into this when you become a CIMSPA member, however you will have the right to opt out of this at any point during your membership term. If you opt out, the following information will still be displayed on the directory:
- Name
- Membership Category
- Membership Number
- Membership Status
- Renewal Date
CIMSPA will maintain and publish records (name, membership category, membership number, membership status and renewal date) of terminated and suspended members on the directory.
Continuous Professional Development
All members are required to comply with the CIMSPA Continuous Professional Development (CPD) policy.
Failure to comply with CIMSPA’s CPD policy could result in termination of your CIMSPA membership.
If you are unable to achieve compliance with your CPD requirements outlined in the CIMSPA CPD policy due to extenuating circumstances, you must make CIMSPA aware by contacting info@cimspa.co.uk as soon as reasonably practicable, and at least 10 days in advance of your membership renewal date.
Code of Conduct
The CIMSPA Member Code of Conduct is a mandatory set of requirements that CIMSPA members must always fully adhere to.
By entering into CIMSPA membership you are agreeing to fully adhere to the CIMSPA Member Code of Conduct at all times. By renewing your membership, you are restating your agreement to adhere to the CIMSPA Member Code of Conduct at all times throughout the duration of your membership.
Failure to adhere to the CIMSPA Member Code of Conduct will be investigated in line with the CIMSPA complaints policy and may result in disciplinary proceedings being taken and sanctions being issued against you, which could include but is not limited to the termination of CIMSPA membership.
Membership Fees
Membership fees are outlined on the CIMSPA website and will be made known to you on application to join CIMSPA.
CIMSPA reserves the right to change the price of membership annually. You will be notified of any membership price change within your renewal email.
Membership fees are for individual membership only and cannot be transferred.
Your 12-calendar month membership period will commence on the date of approval of your application by CIMSPA for your first year of membership, and on the anniversary of this date for any subsequent renewal years.
Non-payment of renewal membership fees will result in a lapse in membership after 30 calendar days of the invoice date. Once membership has lapsed, access to the membership benefits package and all privileges associated with CIMSPA membership will cease.
CIMSPA reserves the right to communicate with relevant third parties relating to membership information displayed on the membership directory. Any periods of non- membership may also be communicated at CIMSPA’s discretion.
UK Coaching
Members who are able to demonstrate they meet the following professional standards will be given access to the UK Coaching learning and development platform www.UKCoaching.org:
- Personal Trainer Practitioner
- Gym Instructor Practitioner
- Group Ex Practitioner
- Exercise Referral Practitioner
- Swimming Teacher Practitioner
- Yoga Instructor Associate
- Pilates Instructor Associate
- Coach Practitioner
- Coaching Assistant Practitioner
- Senior Activity and Health
- Advanced Coach Practitioner
If you meet the above mentioned eligibility criteria, CIMSPA will share the following data with UK Coaching to support the provision of this service:
- First name
- Surname
- Email address
- Membership type
- Membership expiry date
In agreeing to become a member of CIMSPA you are also agreeing that CIMSPA can share this personal data with UK Coaching for the purpose outlined above.
Should you no longer wish to receive this service please unsubscribe through the contact preferences area of the membership portal or contact UK Coaching to cancel the subscription via 0113 274 4802 or https://www.ukcoaching.org/help/contact-us.
Data will be shared with UK Coaching only once your membership application has been approved, you have been allocated to an applicable membership category, and all outstanding fees have been paid.
The data outlined above in respect of renewing members will be shared with UK Coaching once your membership has been renewed, all fees have been paid and you have been allocated to an applicable membership category.
Events
For any event held by CIMSPA, please refer to the relevant event terms and conditions for further information.
CIMSPA Logo
CIMSPA members are permitted to use the appropriate CIMSPA member logo.
Use of the CIMSPA logo must be used in accordance with the CIMSPA brand guideline. Failure to comply with the conditions outlined in the CIMSPA logo use policy may result in disciplinary proceedings being commenced against you.
Access to the CIMSPA member logo will only be provided once you are in active membership and all membership fees have been paid.
CIMSPA reserve the right to revise the member logo which you are permitted to use without prior notice. In such circumstances you will be issued the revised logo and use of any former logos must cease must in accordance with any instructions issued by CIMSPA with the revised partner logo.
Terms and conditions changes
These terms and conditions are binding throughout the period of your membership with CIMSPA. CIMSPA reserve the right to change the provisions of these terms and conditions at any time by giving you 14 days prior written notice by email, following which time the amended version will become binding.
If you do not accept the amended terms and conditions, you may cancel your membership and access a pro-rata refund by providing notice of your intent to cancel to CIMSPA, in writing by email to info@cimspa.co.uk, within 14 days from notice of the changes to the terms and conditions being sent to you.
Governing Law and Jurisdiction
These terms and conditions are governed by and will be construed in accordance with English law. Any dispute or claim must be brought before the English courts irrespective of a member’s location.
Non-members
In order to carry out its business, CIMSPA requires personal data and is fully committed to respecting all personal data it collects and retains, we strongly advise you to fully read and understand the privacy notice and data retention schedule before proceeding.
CIMSPA will handle all data in accordance with our privacy notice which can be found HERE.
These terms and conditions form the basis of the contract through which the Chartered Institute for the Management of Sport and Physical Activity (CIMSPA, we or us) will deliver a service to you as a CIMSPA non-member (you).
Non-members includes but is not limited to persons who:
- Have received a service from CIMSPA
- Have created an account on the CIMSPA system
- Have lapsed membership of CIMSPA
- Have lapsed partnership of CIMSPA
- Have engaged with CIMSPA through an ad-hoc project, insight or research
- Have requested further information from CIMSPA
By engaging with CIMSPA, non-members agree to these terms and conditions, therefore it is advised that you fully read and understand the terms and conditions before proceeding.
By submitting information in support of your engagement with CIMSPA you grant CIMSPA the right to share any such information with relevant third parties for the purpose of verification of validity.
Professional Conduct
By entering into engagement with CIMSPA, you are agreeing to fully adhere to the CIMSPA Member Code of Conduct for the period of your engagement.
Failure to adhere to the CIMSPA Member Code of Conduct will be investigated in line with the CIMSPA complaints policy and may result in disciplinary proceedings being taken and sanctions being issued against you.
Events
For any event held by CIMSPA, please refer to the relevant event terms and conditions for further information.
Terms and conditions changes
CIMSPA reserve the right to change these terms and conditions at any time by providing notice on the CIMSPA website 14 days prior following which time the amended version will become binding.
Governing Law and Jurisdiction
These terms and conditions are governed by and will be construed in accordance with English law. Any dispute or claim must be brought before the English courts irrespective of an individual’s location.